What is Polonious Investigation Management Systems?
A valuable IT System that enables law enforcement units to more effectively manage their cases. PIMS reduces time wasted on administrative tasks and has been designed to minimize implementation time and costs, thereby adding value to each case.
Customizable
We know your challenges are unique. The Polonious Investigation Management System accommodates the unique type of offense, the modus operandi, the methods of investigation, the legal requirements and the types of evidence required. Your specific requirements will be built into the system based on your needs.
Team Management
With limited resources it’s critical to avoid wasting time on unnecessary administration. Good team management acts as a force multiplier enabling you to achieve more sooner.
Lead Management
With hundreds or even thousands of leads to manage, being able to record, prioritize, allocate, reallocate and schedule tasks is critical. The Polonious Task Force Management System is a unified tool, accessed collaboratively by team members, that ensures best practice and best outcomes.
Reporting Tools
Managing the force is the beginning. Understanding what you are achieving, being able to measure and report on those metrics enables you to build the force you need to succeed.
Automate Workflows
Understanding what’s required is an important part of any job. For a task force it’s the road to success. Defining work flows that can escalate, fork, terminate or link to others allows the force to act with conviction, speed and effectiveness at all times.
Manage Digital Evidence, Documents and Data
Telephone intercepts, text messages, recorded statements emails, social networking data, Word documents, spreadsheets, videos, photographs – the list of digital evidence that needs to be collected, indexed, shared and later produced may seem overwhelming. With a central repository for all digital evidence you can ensure that you find the evidence and links you need quickly without having to go to several different systems.
Automate Case Briefs
The resources of any task force are limited and need to be redeployed at the close of a case as soon as possible. With a tool that enables you to automatically create briefs from evidence collected during the investigation process, brief preparation is accelerated. The critical assets in your unit can be put on new cases sooner.
Decrease Administrative Burden
Efficient administration is critical to resource management, acquisition, accountability and compliance. Your budgets often need to be justified. Any drain on your personnel due to excessive administrative burdens can work against the goals of the task force. Building the administration into the business process itself reduces the total time consumed on administrative tasks and allows your unit to solve more cases.
Who is Polonious Investigation Management Systems designed for?
Law Enforcement:
Critical Services Bureau
Case Management
Police MIS
Property & Evidence Section
Records Section
Internal Affairs
Investigative Services Bureau / Criminal Investigations Division
DEA Task Force
DUI Unit
FBI Task Force
Money Laundering
Auto Theft
Career Criminal Unit
Case Filing Unit
Contractor and Licensing Fraud Unit
Crimes Against Children
Crime Scene Investigations
Economic Crimes Unit
Financial Crimes Unit
Forensic Anthropologist
Forensic Computer Examiner
Fraud/Forgery
Fugitive Squad
Gun Squad
Homicide Unit
Missing Persons Unit
Pawn Shop
Polygraph Unit
Property Crimes
Robbery Unit
Special Victims Unit
Victim Services Program
Violent Crimes Unit
Fire-Rescue:
Bomb / Fire / Arson Unit
Why Polonious Investigation Management Systems?
NO large initial investment.
NO ongoing development costs.
NO delay.
YES return on investment.
YES return on assets.
YES secure, disaster recovery, backup and redundancy.
Flexibility – With Polonious Investigation Management Systems, your agency has the ability to configure our investigation management System to reflect your business process. The PIMS application gives your agency the framework and tool set that allows you to build your business process into our application!
Saves Time – With PIMS, progress can be tracked in real time and findings can be analyzed and reported on in real time in a range of formats to suit internal personal or collaborating agencies. Once logged in, the user’s view of the world is dependent
on many factors including their role in the investigation. This may include collaborating agencies (i.e.: Other Local, County, State or Federal Agency). This is completely user definable.
Via the dashboard users immediately get their view of their investigations with statuses and key dates identified. Users in the field can update investigation information directly with any device that can access the Internet.
Division Commanders can access the newly updated data at the press of a button and share it with internal personal or collaborating agencies.
Leadership in the department stays aware of the progress of their investigations either by automated messaging or by logging in.
The hub of the system is the shared log book. All the users have the ability to make log entries of varying types and see appropriate entries in the system.
Users can:
Enter text
Change status
Upload documents or media which can later be exported to the case brief for easy presentation in court or sharing with other agencies.
Check off completed procedures
Record relevant metrics like investigation time, mileage and expenses.
Proof entries made by others
Record complaints, change priority and set security levels.
Use the log entries as a basis to create reports
Upon saving the log entry emails, text messages, web services and or new statuses can be generated.
If I can do it on the web, why can’t my business application? It can!
Features that our customers expect from a leading application:
Powerful text search functions. All the data, word processing documents, spreadsheets and .PDF files are searched at once.
AJAX search abilities. These are the dropdown menus that appear automatically when you are typing to make your selection easier. This also helps alert you when there is a Person of Interest, lead, or suspect on your case that has appeared on other cases.
We filter the allocation list by location, certification and skills to help you allocate cases and leads.
Investigation timeline with all log entries, completed procedures and key dates viewable.
Automated Text and Email reminders on key dates, change of status or new log entries.
Click and type Text and Email integration with the ability to attach relevant documents.
Easy evidence and document management function.
Automated creation of log entries to record all communication.
The ability to attach any kind of digital data, including video and audio to the investigations, the investigation template or to the specialist.
Type of Report Template or Form letters from investigation data that output to .doc, pdf or (Open Standards) .odt
QuickSearch ability that takes you straight to the investigation when you type in any of the investigation reference numbers.
WebForms allow users to report investigations, incidents etc. via a normal web page that then creates a new investigation.
Automate the Evidence Brief with links to assets and documents to forward for prosecution
Export data from PIMS and load it into collaborative databases, (i.e. i2 for intelligence analysis: http://www.i2group.com/us).
Create Parent -> Child relationships between multiple investigations to manage the investigation of rings.
User defined item types to record the metrics and case outcomes that your organization needs.
Complete audit trail with time, date and user stamp.
End User Reporting
Nothing is as personal or as important as getting the reports you need to manage your cases so we knew that end user reporting was a must. We have enabled customized reports via the Business Intelligence Reporting Tool. Design on the desktop and deploy to the application to daily use.
Web Services
New investigations from your existing case management system.
Accept / reject decisions.
Allocation
Key log entries.
Disposition and close.
Supports
Linux, Windows, Mac OSX, IBM AIX, Sun Solaris and HP- UX.
19 RDBMS databases including PostgreSQL, IBM DB2, Oracle, MySQL and SQL Server.
Application servers including JBOSS, Tomcat and WebSphere.
Hardware; Intel P4 to IBM P-Series 64 CPU Servers.
Want to know more:
Contact Rick Shepherd, CFE the president of Polonious Investigation Management Systems at
888-650-POLO(7656) or via email rick@investigation-management.com.